ExhibitorEase Guide: Choosing the Right Location

Exhibit Floor Plan

The location of your booth in the exhibit hall is critical to your ability to draw qualified visitors. Each show hall is unique in its dimensions and configuration, so try to visit the hall prior to choosing your space. If visiting the hall is impractical, ask show management for a copy of the floor plans. Be sure to ask if the plans indicate blind spots or columns or poles that may interfere with visibility.

Section 2: CHOOSING THE RIGHT LOCATION

THINK ABOUT . . . 

  • Elevators & Escalators 
  • Entrances & Exits 
  • Food Areas 
  • Stage & Seminar Sites 
  • Competitors 
  • Restrooms

The decision on where to place your booth depends on many factors. How much traffic can your sales team handle effectively? What is the size and purpose of your booth? Where is the competition located? Do you need additional space for storage or demonstrating products? Study the floor plan carefully and ask the show manager for assistance if the plans are confusing.

Typical Space Layouts

Aisle (also known as in-line or linear)

Only one side faces the aisle

Inline Spaces

Peninsula

Surrounded by aisles on three sides

Peninsula Layout

Island

Surrounded by aisles on four sides

Island Booth

BE ALERT TO . . .

  • Obstructions
  • Late Set-Up Areas
  • Dead-End Aisles
  • Loading Zones
  • Dimly Lit Areas
  • Noisy Areas Near a Stage or Demonstration Area

To determine your space requirement

  • Estimate how may visitors will pass by your booth during a busy hour by verifying the show’s potential audience size and dividing that number by the total show hours. Check with the show management for statistics.
  • Realistically, how many visitors per hour do you expect to engage? On average, each sales rep can speak effectively with up to 15 visitors per hour.
  • Allow 50 square feet of space per staff member. (Industry Standard)
  • Determine the space required for displays and demonstrations, then add the number of staff for your total square footage.

Once you specify the requirements for the display and configuration of your booth, you will be better prepared to choose a location that will help you achieve your trade show goals. Remember to allow enough space for visitors to browse, and for product demonstrations, if necessary.

Sections

Section 1: Planning for the Show
Section 2: Choosing the Right Location
Section 3: Choosing the Right Display
Section 4: Attracting Visitors
Section 5: Promotional Giveaways
Section 6: Exhibitor Sales Techniques
Section 7: Managing Leads
Section 8: Exhibition Services
Section 9: Shipping
Section 10: Common Exhibitor Mistakes
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